Branch Administrator/Office Administrator

Job Type

Full-time

Description

The Branch Administrator provides support to Director of Operations, Branch Managers, Business Developers, Account Managers and Operation Managers. The Branch Administrator is expected to have a very strong understanding branch operations and metrics and works to assure branch compliance with corporate expectations and policy.

Responsibilities:

• Checks all opportunities for accuracy and completeness
• Administers service partner contracts
• Collaborates with Corporate Finance Team
• Sets up local vendor accounts
• Prepares and makes outbound collection calls, emails and correspondence for past due balances
• Collaborates with Human Resources and Operations to coordinate new hire needs
• Orders and maintains inventory of PPE & employee uniforms
• Provides administrative support regarding incidents
• Prepares routine and ad hoc reports
• Works to streamline and maintain the integrity of operations administrative processes
• Collaborates with Finance team and Branch Manager(s) in month-end process
• Works with Branch Manager(s) to identify month-end discrepancies
• Answers telephone and directs calls to appropriate staff or department
• Backs up Receptionist greeting visitors, employees, and vendors
• Directs internal and external visitors to appropriate staff or appointment
• Completes special projects as needed
• Filing, faxing, and scanning
• Maintains a clean, neat, and organized workspace
• May assist with branch events planning or coordinating
• Takes ownership of branch office and administration function

Requirements

• Aligns well with Brilar’s core values, vision, and mission
• Positive attitude and friendly personality
• Very organized and able to prioritize workload
• Sufficient administrative experience
• High-school Diploma required. Associate’s or bachelor’s degree preferred
• Sufficient business acumen
• Excellent communication ability, both written and verbal
• Available for occasional travel
• Proficient with MS Word, Excel, Power Point, Outlook, Teams (preferred), and SharePoint (preferred)
• Ability to quickly learn additional software
• Highly motivated, proactive, and results oriented
• Must have the mindset of taking ownership over one’s responsibilities
• Able to build necessary relationships with key stakeholders
• Able to pass pre-employment drug test

Compensation:

• Salary
• Salaried benefits package

Job Duties may change at any time due to business needs. Outlined in the above job description are the core responsibilities of the job. This is not meant to be an all-inclusive and total list of tasks or responsibilities. This job description is not a contract. Brilar is an at-will employer.

Brilar, LLC is an Equal Opportunity and E-Verify Employer

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